Privacy Policy

PRIVACY POLICY

 

MJP Solutions Group

 

Last updated: 14 April 2026

 

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1. Who We Are

 

MJP Solutions Group (“we”, “us”, “our”) is a UK-based recruitment agency specialising in connecting businesses with high-quality talent.

 

We act as a data controller, meaning we are responsible for how and why your personal data is used.

 

Contact Details

MJP Solutions Group

Wateringbury Suite

Barham Court

Teston

Kent, ME18 5BZ

 

📞 020 3355 4062

✉️ info@mjpsolutionsgroup.com

 

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2. Our Approach to Data Privacy

 

We take data protection seriously. Your personal information is:

•Collected fairly and transparently

•Used only for legitimate recruitment purposes

•Kept secure and up to date

•Retained only for as long as necessary

 

We are committed to handling your data in line with UK data protection law and industry best practice.

 

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3. Who This Policy Applies To

 

This policy applies to:

•Candidates and job applicants

•Clients and prospective clients

•Referees

•Suppliers and business contacts

•Users of our website

 

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4. The Information We Collect

 

Depending on your relationship with us, we may collect:

 

Personal & Contact Information

•Name, address, email, phone number

 

Professional Information

•CVs, employment history, qualifications, training

•Salary expectations and availability

•Role preferences and career goals

 

Recruitment Data

•Interview notes, assessments, and feedback

 

Compliance Information

•Right to work documentation

•Proof of identity

•References

 

Special Category Data (where necessary)

•Health information (for workplace adjustments)

•Diversity monitoring data (where appropriate)

 

Technical Data

•IP address, browser type, and website usage

 

We only collect data that is relevant and necessary.

 

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5. How We Collect Your Data

 

We collect personal data in several ways:

•Directly from you (applications, emails, calls, interviews)

•From job boards and CV databases

•From referees and compliance providers

•From client referrals

•From publicly available platforms such as LinkedIn

 

Where we receive your data indirectly, we will provide privacy information within the required timeframe.

 

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6. How We Use Your Data

 

We use your information to:

•Match you with relevant job opportunities

•Communicate with you about roles and updates

•Present your profile to clients (with your knowledge)

•Arrange interviews and manage recruitment processes

•Verify your information and eligibility to work

•Manage placements and ongoing assignments

•Comply with legal and regulatory obligations

•Protect and defend legal rights where necessary

 

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7. Our Legal Basis for Processing

 

We rely on the following lawful bases:

•Legitimate Interests

To operate and grow our recruitment business, match candidates to roles, and maintain relationships

•Pre-Contractual Steps

Where processing is necessary before entering into a contract

•Legal Obligations

Including right to work checks and regulatory requirements

•Consent

Where it is freely given and can be withdrawn at any time

•Legal Claims

Where required to establish, exercise, or defend legal rights

 

We always ensure our interests are balanced against your rights and freedoms.

 

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8. Special Category & Criminal Data

 

Where required, we may process sensitive data (e.g. health or criminal record information) in a lawful and proportionate way.

 

This is typically limited to:

•Workplace adjustments

•Compliance with legal obligations

•Roles requiring specific background checks

 

We maintain an Appropriate Policy Document in line with UK data protection law.

 

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9. Who We Share Your Data With

 

We may share your data with:

•Clients considering you for roles

•Service providers (CRM systems, IT platforms, cloud storage)

•Compliance providers (right to work, referencing, vetting)

•Professional advisers (legal, insurance, audit)

•Regulatory authorities where required

 

All third parties are required to handle your data securely and only on our instructions.

 

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10. International Transfers

 

We do not routinely transfer personal data outside the UK.

 

Where this is necessary, we ensure appropriate safeguards are in place, such as approved contractual protections.

 

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11. Data Retention

 

We retain your data only for as long as necessary:

•Applications for specific roles: up to 6 months

•Candidates for future opportunities: up to 12 months

•Unsolicited CVs not used: deleted promptly

•Placed candidates: retained in line with legal and contractual obligations

 

We do not keep personal data indefinitely.

 

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12. Data Security

 

We take appropriate measures to protect your data, including:

•Secure systems and cloud storage

•Access controls and restricted permissions

•Staff training and confidentiality obligations

•Secure data deletion processes

 

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13. Your Rights

 

You have the right to:

•Access your personal data

•Correct inaccurate information

•Request deletion of your data

•Restrict or object to processing

•Withdraw consent (where applicable)

 

We will respond to all requests within one month.

 

To exercise your rights, please contact us using the details above.

 

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14. Complaints

 

If you have concerns about how your data is handled, please contact us first.

 

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

https://ico.org.uk

 

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15. Cookies

 

Our website may use cookies and similar technologies to improve user experience and analyse performance.

 

Please refer to our Cookie Policy for further details.

 

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16. Automated Decision-Making

 

We do not use automated decision-making or profiling that produces legal or similarly significant effects.

 

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17. Updates to This Policy

 

We may update this Privacy Policy from time to time.

The latest version will always be available on our website.

 

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